Job Purpose:

BTIG is looking for an enthusiastic and motivated Special Events Coordinator to support the virtual and in-person event marketing effort across multiple departments. The successful candidate will interact closely with individuals at all levels across BTIG to ensure the seamless planning and coordination of conferences, panels, private dinners, and other events. This individual must have an excellent customer service orientation and the ability to manage a fast-paced work environment and juggle multiple, simultaneous projects.

Duties & Responsibilities:

• Coordinate and manage planning and logistics for in-person and virtual events, including sponsorship opportunities, industry conferences, panel discussions, group events and internal events
• Manage the calendar of upcoming events, the event budgets and maintain metrics post-event. 
• Provide business unit stakeholders with timelines, feedback and status updates
• Preparing, communicate and facilitate written logistical specifications, event requirements and contracts with venues and event partners. Keeping updated on venue developments/new venues, speakers etc.
• Take on special projects and project management responsibilities as assigned
• Coordinate with Corporate Communications to ensure BTIG branding, including invitations, signage, press releases, event signage, banners, lanyards and name badges, notepads, folders, pens and manage the marketing inventory
• Provide a post-event wrap up including final attendees, budget reconciliation, observations, suggestions for following year, event surveys and debriefs of the event/conference to the meeting venue
• Confirm food and beverage menus
• Travel, as needed, to in-person events

Requirements & Qualifications:

• Experience in event planning logistics and meeting scheduling
• Superior attention to detail, organization, discretion and sound judgement
• Exhibit strong work ethic and set high standards of excellence
• Understanding the relationship between hospitality and client development
• Excellent time management skills with the ability to manage multiple projects concurrently
• Motivated, self-starter, ability to work independently while coordinating the project plans with the teams
• Ability to build both internal and external relationships
• Demonstrate leadership, influencing, negotiation and decision-making skills
• Able to wear many hats and work in fast paced environment

Important Notes:

• Must be authorized to work full time in the U.S., BTIG does not offer sponsorship for work visas of any type
• No phone calls please, the applicant will be contacted within two weeks if successful

About BTIG:

BTIG is a global financial services firm specializing in institutional trading, investment banking, research and related brokerage services. With an extensive global footprint and more than 700 employees, BTIG, LLC and its affiliates operate out of 19 cities throughout the U.S., and in Europe, Asia and Australia. BTIG offers execution, expertise and insights for equities, equity derivatives, ETFs and fixed income, currency and commodities (futures, commodities, foreign exchange, interest rates, credit, and convertible and preferred securities). The firm’s core capabilities include global execution, portfolio, electronic and outsource trading, transition management, investment banking, prime brokerage, capital introduction, corporate access, research and strategy, commission management and more. https://www.btig.com/Disclosures.aspx 
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status. BTIG is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.
 
Disclaimer: https://www.btig.com/disclaimer.aspx